1. Quality Control
2. Flexible Services
3. 24/7 Support
Making payroll automation as easy as 1 2 3
Learn how you can save on your payroll services.
What makes us better than those other guys?
Our Promise
We take our responsibility to your company and employees as seriously as we take to our own. No matter what the size of your business, we make the entire payroll process as easy and efficient as possible.
More Choices
Listening to business owners in many industries, as well as the feedback from CPAs and tax professionals, we’ve created the most comprehensive program of payroll and HR services.
Better Service
Because your payroll is our business, we constantly explore ways to incorporate the newest payroll and tax related laws to ensure your payroll is 100% accurate every time with no exceptions.
Innovation
We invest in the best payroll technologies and continually strive to improve processes, driven by people that have earned us the reputation as the most reliable and easy-to-use provider of Payroll Services.
Featured Solutions
Testimonials
We take pride in our clients' satisfaction. Take a look at what some of our clients have said about the HR, payroll, and benefits services and tools 1-2-3 Payroll has provided for them.
``Thanks for helping me out with my payroll. It is a million times better than Paychex. Everything is going nice and easy. When my accountant comes in for his quarterly review I will make sure to push him to use you.``
Metropolitan Energy Solutions
Integrated Payroll and HR Support for
Small & Mid-size NY Businesses
As a Long Island payroll company based in Holtsville, 1-2-3 Payroll focuses on delivering accurate, compliant, and easy‑to‑use payroll services, software tools, and HR support for New York employers. Our team combines hands‑on service with modern technology so you can spend less time on administration and more time growing your business.
Comprehensive Payroll & HR Services
1-2-3 Payroll is a New York‑based payroll provider in New York that specializes in integrated payroll and human resources solutions for small and mid‑sized organizations, including support for recruitment and ongoing employee lifecycle needs. Our core offering is a flexible suite of Payroll & HR services that streamline day‑to‑day operations, improve payroll accuracy, and strengthen compliance with federal, state, and local regulations. We serve businesses throughout Suffolk County, Nassau County, and the greater New York City area with local, relationship‑driven New York payroll and HR services tailored to each employer’s size, industry, and workflow. Whether you need basic payroll processing for a small team or fully integrated payroll solutions with HR, benefits, and timekeeping, our goal is to make payroll automation “as easy as 1‑2‑3.”
Full-Service Payroll Processing and Management
Our end‑to‑end payroll processing platform handles every step of employee payroll processing, from data entry and gross‑to‑net calculations through final payroll tax filing and reports, so your salaries and wages are calculated correctly every time. We support hourly, salaried, tipped, and commissioned employees, multiple pay schedules, and multi‑state payroll so companies with complex needs can rely on one trusted payroll company.
Each payroll run includes precise tax withholding, benefit deductions, wage garnishments, and employer taxes to help maximize payroll accuracy and reduce rework. With automated direct deposit processing, employees are paid on time every cycle, improving satisfaction while lowering the cost and risk associated with paper checks.
Behind the scenes, our payroll management tools give you real‑time visibility into labor costs, liabilities, and historic pay data, so you can respond quickly to questions from leadership, auditors, or your CPA. Detailed reporting also supports better employee management, letting you analyze hours, overtime, and department costs to make smarter staffing decisions.
Our Payroll & HR services are built around accuracy, timeliness, and compliance. We ensure:
- Accurate wage calculations
- Proper tax withholdings
- Timely payroll tax submissions
- Secure employee payment processing
- Detailed payroll reporting
Payroll Compliance, Tax Services, and Risk Reduction
In New York, payroll and tax rules change frequently, and errors can quickly turn into penalties. Our compliance‑focused payroll services are designed to simplify complex rules while delivering strong compliance risk reduction. Our team prioritizes Payroll compliance and up-to-date regulatory monitoring, so your business stays protected.
We provide:
- Federal, state, and local tax management
- Accurate Payroll compliance and reporting
- Full Tax compliance services
- Quarterly and annual filings
- Labor law compliance guidance
Through our integrated tax compliance services, we automatically calculate federal, state, and local payroll taxes, deposit them on schedule, and prepare and file the required returns on your behalf. This proactive payroll compliance support helps you avoid missed deadlines, incorrect calculations, and filing errors that can lead to interest, fines, or audit exposure.
We also maintain detailed payroll and tax documentation, so if you are ever audited, you have clear, organized records ready for review. Our commitment to constant monitoring of new payroll and tax laws means employers benefit from current guidance and practical payroll support instead of trying to interpret regulatory updates alone.
Time and Labor Management
Accurate payroll starts with accurate timekeeping. That is why our time and labor management tools integrate directly with our payroll services. Within a single application, you can manage employee schedules, track hours worked, monitor overtime, and manage time‑off requests before payroll is processed.
This integrated approach reduces manual data entry and helps ensure that pay, overtime, and premiums comply with wage and hour regulations. It also supports more efficient employee management, since supervisors can review and approve time electronically and catch issues early.
Benefits Administration and Section 125 Plans
Beyond payroll, 1-2-3 Payroll offers comprehensive benefits administration that keeps deductions and accruals in sync with your HR and payroll data. We track vacation, sick time, and PTO balances automatically within payroll, reducing spreadsheets and manual calculations.
Our team also supports Section 125 plan administration and other pre‑tax benefit programs, ensuring that cafeteria plan contributions, health premiums, and other deductions are calculated and reported correctly each pay period. Integrated benefits and payroll minimize errors, simplify reconciliations, and deliver a smoother experience for both HR and employees.
Our services include:
- Health insurance deductions
- Retirement plan tracking
- COBRA administration support
- Section 125 plan administration
These solutions protect both employer and employee while improving administrative efficiency.
Small Business Payroll and HR Services
Many of our clients start with just a few employees and grow from there, which is why we specialize in small business payroll services and small business HR services that are both affordable and scalable. Instead of investing in internal staff and multiple systems, small employers can rely on our payroll outsourcing model to offload repetitive tasks while retaining complete control over approvals and decisions.
For small businesses in Suffolk County and on Long Island, our Holtsville‑based team delivers responsive Holtsville NY payroll services backed by local expertise and personal attention. As your organization grows, we can easily add more advanced features such as job costing, multi‑state tax processing, or expanded HR tools without disrupting your existing workflows.
Integrated Payroll and Human Resources Solutions
Because payroll data touches every part of the employee lifecycle, our payroll and human resources solutions are designed to work together from day one. Our HR tools help small and mid‑sized employers manage recruiting, onboarding, performance, and policy compliance while aligning HR records with live payroll information.
These Human resources (HR) solutions include applicant tracking, background checks, digital onboarding, employee handbooks, and an employee self‑service portal that reduces paperwork and routine questions. When HR and payroll operate on a connected platform, organizations gain better visibility, stronger controls, and a more consistent employee experience.
Employee Self-Service and Employer Services
Our secure online employee portal is a key part of our employer services. Through the portal, employees can access pay stubs and W‑2s, update personal and tax information, and review benefits from any device, which helps reduce HR phone calls and email requests.
For employers, these tools support cleaner data, faster updates, and more efficient employee management across the organization. Combined with our dedicated customer service team, you receive the payroll support you need to resolve questions quickly and keep every pay cycle running smoothly.
Specialized and Industry-Specific Payroll Solutions
Some companies have specialized payroll needs, and our advanced feature set is built to address them. Our integrated payroll solutions include job costing, certified payroll reporting, and hospitality‑specific options such as tip allocation and FICA tip credit reporting.
These capabilities are especially valuable for construction, professional services, and hospitality employers across New York who need detailed wage allocation and industry‑specific compliance support. By partnering with a knowledgeable payroll provider, these organizations can maintain accurate records for contracts, grants, and regulatory agencies without building a custom system from scratch
Why Small and Mid-size New York Businesses Choose 1-2-3 Payroll
Small and Mid-size businesses across Long Island and the greater New York region choose 1-2-3 Payroll because we combine local insight with robust technology to deliver high‑quality payroll services. As an experienced Payroll provider in New York, we understand the unique challenges of operating in a high‑regulation, high‑cost environment and design our solutions to reduce friction wherever possible.
Businesses that adopt Payroll outsourcing experience measurable advantages:
- Reduced administrative workload
- Improved regulatory compliance
- Lower risk of penalties
- Greater focus on revenue-generating activities
- Access to professional payroll expertise
From start‑ups to established companies, organizations rely on us as their long‑term payroll provider and HR partner thanks to our emphasis on payroll accuracy, responsive service, and ongoing innovation in payroll and HR technology. If you are looking for a trusted Long Island payroll company to handle payroll processing, HR, benefits, and compliance so you can focus on your core business, 1-2-3 Payroll is ready to help.
Frequently Asked Questions (FAQs)
What types of businesses are a good fit for 1-2-3 Payroll?
1‑2‑3 Payroll works best for small and mid‑size employers that want to simplify payroll services and HR without building an in‑house department. We support a wide range of industries across New York, including professional services, trades, hospitality, and multi‑location businesses that need reliable payroll processing and strong compliance support. Whether you have a handful of employees or a growing team operating in multiple states, our scalable payroll and human resources solutions let you start with the basics and add more functionality such as timekeeping, benefits, or job costing as your needs expand.
How does outsourcing payroll help my business save time and reduce risk?
When you outsource to our payroll company, we manage the full payroll lifecycle: data entry, employee payroll processing, wage calculations, tax withholding, and payroll tax filing, plus year‑end forms. Automating these steps replaces manual spreadsheets and reduces the chance of miscalculations, late deposits, or missed filings that can lead to penalties, helping you achieve higher payroll accuracy and stronger compliance risk reduction. With our integrated tax compliance services and ongoing payroll support, your team spends less time on administration and more time on revenue‑generating work.
What specific payroll and HR services do you provide for small e businesses?
For small employers, we offer end‑to‑end small business payroll services that include direct deposit processing, new‑hire setup, recurring payroll management, and secure online reporting. You can add small business HR services such as onboarding tools, handbook guidance, and access to HR resources so you have practical Human resources (HR) solutions without hiring extra staff. Our Holtsville NY payroll services are delivered by a local Long Island payroll company, so New York owners get responsive help from a payroll provider in New York who understands local wage, overtime, and scheduling rules. Our payroll services include:
- Employee payroll processing — We calculate wages, overtime, deductions, and net pay accurately on whichever pay cycle you choose.
- Direct deposit processing — Employees receive secure, on-time pay via electronic deposit.
- Payroll tax filing — We handle federal, state, and local tax payments and reporting requirements on your behalf.
- W-2 and 1099 preparation — Annual forms are prepared and delivered on time to employees and contractors.
- Garnishment and deduction management — We administer court-ordered garnishments and voluntary benefit deductions.
- Detailed reporting — You receive comprehensive reports that improve visibility into labor costs, tax obligations, and compliance status.
Our goal is to provide a simple and reliable payroll service that frees business owners from administrative burden so they can focus on growth
How do you handle compliance with New York and multi state payroll regulations?
New York’s complex wage, overtime, and tax rules make Payroll compliance a top concern, especially when you add New York City or multi‑state employees. Our integrated payroll solutions automatically calculate federal, state, and local taxes, schedule deposits, and file the required returns as part of your regular payroll services, helping maintain on‑time, accurate compliance. We also monitor regulatory updates, maintain detailed records for audits, and offer guidance on pay frequency, minimum wage changes, and leave laws as part of our ongoing Employer services and Payroll support.
Can you integrate time, attendance, and benefits with payroll?
Yes. Our platform connects Time and labor management and Benefits administration directly to payroll processing, so approved hours and benefit elections flow into each pay run automatically. This integration supports accurate overtime calculations, PTO and sick‑time tracking, and Section 125 plan administration, which reduces manual data entry and improves both compliance and Payroll accuracy. Employees can use an online portal to view pay stubs, update information, and review benefits, while managers gain better tools for Employee management and scheduling.
What kind of onboarding and ongoing support will my company receive?
Implementation begins with a structured onboarding process where we gather payroll history, employee data, and tax details to configure your Payroll & HR services correctly from day one. We run test cycles to validate Employee payroll processing and Payroll tax filing before your first live payroll, then provide phone and online Payroll support so you always have access to specialists who know your account. As your needs change such as adding locations, adopting new benefits, or expanding HR, we can adjust your payroll and human resources solutions to keep everything aligned and running smoothly.
How does payroll outsourcing benefit my business compared to handling payroll internally?
Outsourcing payroll through a trusted payroll provider like 1-2-3 Payroll offers numerous tangible benefits for small and mid-size businesses:
- Reduced Administrative Burden:
You no longer need to calculate pay, file taxes, or manage payroll records. We handle it all. - Improved Payroll Accuracy:
Human error is common in manual payroll. Our experts and systems deliver precision with every pay cycle. - Enhanced Compliance:
We stay current with evolving payroll laws and filing requirements to protect you from penalties and audits. - Time Savings:
Owners and HR teams can focus on core business priorities instead of payroll administration.